You can grow your traffic through one simple tool. Can you guess what it is? It’s Gmail!
Email is universal, and Gmail in particular is an increasingly popular platform for it.
According to Expanded Ramblings, there are 500 million Gmail users; over 24% of Americans use Gmail during work hours.
Furthermore, in 2010, Gmail’s market share was bigger than Yahoo and Hotmail and continues to increase.
This in-depth article will open your mind to new sources of blog post ideas that will take your content creation efforts to the next level, and help you get even better results from blogger outreach, all by using Gmail to its full potential.
But first …
What is blogger outreach? It’s the process of developing a communication strategy that helps you reach out to bloggers with strong influence online for the purpose of promoting your content to their target audience.
Since 81% of people trust the information on blogs, being published on one or more authority blogs can help grow your business.
It works for many niches. For instance, 81% of moms read five blogs weekly, which influences their purchasing decisions.
If you’ve been blogging for a while now, then you’re probably familiar with the concept. Have you ever gotten an email pitch from another blogger asking if they can write a guest post for your audience? Well, that’s part of the blogger outreach package.
Another example: I could connect with other bloggers linked to in this article and ask them to share it. That’s also blogger outreach.
Of course, not every blogger out there will respond positively. Generally, a 5-10% conversion rate is AWESOME.
Download this worksheet to improve your blogger outreach effort using gmail and grow blog traffic.
Using Gmail for business
Your blogger outreach efforts will be much more successful when you communicate clearly and respond to email messages promptly. That was exactly how Chris Abraham activated hundreds of bloggers for Mizuno Running.
When you use Gmail to share ideas and respond to questions, you can then transfer that relationship to other communication channels for a deeper connection.
As Jeff Bullas said, bloggers care about what their readers care about. In other words, everyone wants to know “What’s in it for me?”
Effective communication is the first step towards improving the customer’s experience. RyanAir excels at this, and email is part of the reason why.
They received less than one complaint per thousand passengers in the month of January 2012. They responded to 99% of those complaints within seven business days.
So your goal should be to develop a system that helps you communicate better and more quickly. With Gmail, you can prioritize email using labels or by creating a separate folder for storing similar messages.
You don’t have to spend money to get started. Gmail’s free account may be all you need, though the premium business version does offer useful benefits.
Google’s platform lets you systematize your relationship with customers and clients in several ways:
Market research: This is simply the process of studying consumers to discover what they want. In this case, your customers are other bloggers and experts whom you’ll be contacting in your blogger outreach.
A 2011 study revealed that 30% of business people who invest in market research use their findings in strategic decision-making.
The goal of market research is to determine customer needs, preferences, and behavior. That helps you offer better products and services, and carve out a competitive advantage for your business.
Answer these four questions before conducting market research for blogger outreach:
- What do you want to achieve?
- Where can you find the bloggers and site owners who will help you achieve your goal?
- How will those bloggers benefit from your outreach?
- What is your long-term strategy?
Let’s explore each of these questions:
1). What do you want to achieve? Creating content is just one piece of the puzzle. Promoting the content is the bigger, more difficult task.
A recent study showed that 46% of people read blogs twice or more daily, proving there’s a large pool of readers for your own blog – but you have to reach them first.
If you want more readers for your content, then make it easy for them with a professional-looking blog design and well-written content.
If you care about social shares, then write content that will inspire others to share it and make sure your share buttons are visible.
The two goals above will definitely add more email subscribers to your list, so add an opt-in box to your site.
In a nutshell, an effective blogger outreach can lead to:
- Improved search traffic
- Higher search rankings
- Consumer/reader trust
- Email subscribers
- Lead acquisition
2). Where can you find the bloggers and site owners who will help you achieve your goal? This is the second question that you must answer if your blogger outreach is going to work.
How do you identify and find helpful bloggers? Most A-list bloggers are busy, so study them to determine how to reach them.
I personally discovered it’s easier to contact busy bloggers through email. (You could also use their site contact forms or participate on their Facebook pages.)
Busy bloggers receive lots of emails per day, so it’s easy for your messages to get buried. One thing stands out: your email subject line.
Using my contact form means your message goes directly to me, but many top bloggers are not like that. If that’s the case, use their Facebook pages or Twitter.
Note: Most influencers will tell you exactly how to contact them. For example, Chris Brogan advises people to fill the contact form on his “About” page:
3). How will those bloggers benefit from your outreach? Of course, you have to find the right group of bloggers whose interests match your particular topic.
For example, if you’re writing about WordPress tips for beginners, you would reach out to WordPress bloggers.
It’s important to project the strongest benefit. For instance, if your content is going to help users create their first e-book from start to finish, use that as your edge.
Make it simple. Write clearer subject lines, because the strength of the benefit will determine your blogger outreach success.
Cision advises that when introducing your product or content as you reach out to influencers, you should “keep it to a sentence or two for brevity.”
4). What is your long-term strategy? The short-term blogger outreach strategy is to generate traffic to your blog, but the long-term strategy should always be to build strong relationships with top bloggers.
A single tweet from a social media power user like Guy Kawasaki can send hundreds of buyers to your sales page.
Getting people’s attention: Have you ever wondered what makes people stop and pay attention to what someone else is saying? Recent statistics tell us the average person’s attention span is now 8 seconds – shorter than that of a goldfish.
Additionally, you’re competing with more and more content. In fact, content on the web tripled between 2010 and 2013, and continues to grow daily.
The simplest strategy for grabbing the attention of your target audience through blogger outreach is use the AIDA principle. In other words, start with a powerful and Attractive headline, build Interest with your content or idea, create a strong Desire for your content or information, then call your reader to Action.
Develop a communication strategy: Your communication strategy is like a funnel that makes the free flow of ideas and information possible.
Cisco’s communication channels infographic illustrates this:
Brian Dean has a communication strategy for reaching top bloggers and the exact email outreach templates that work. Over time, as needs dictate, he can tweak his email templates or adopt a new strategy.
But the framework or structure should remain stable, because every outreach email is meant to reinforce your reputation as a solution provider, not someone who wants to build links or get top rankings.
How to Setup Your Gmail Account for Blogger Outreach
Setting up a Gmail account is easy. You may have already done this before. The difference is in the details.
For blogger outreach, you need to carefully consider your brand, your product, and the community that you want to build. This focus helps you choose a memorable, recognizable username.
Even if you already have a Gmail account, you’ll want to create a new one for the purpose of blogger outreach, where you’ll be sending a specific type of message.
A few things to bear in mind when creating a new gmail account for blogger outreach:
- Use your first and last name (e.g., JuanRoberts@gmail.com).
- Avoid using a hyphen or dash to connect your two names (e.g., not email@example.com, but firstname.lastname@example.org).
- Use a shorter username (e.g., email@example.com instead of firstname.lastname@example.org).
- Don’t use jargon or nicknames (e.g., avoid email@example.com).
For more information, see the guides below on setting up a Gmail account:
Now, let’s go over a few things you should do to setup your Gmail account specifically for blogger outreach:
Add custom signature to the bottom of your messages: Whenever I send or reply to an email, my signature will show. This defines who I am, what I do, where people can find me, and how best to reach me.
So how do you add custom signatures to your Gmail messages?
Step #1: Go to the Gmail dashboard. Click the gear icon in the top right and select “settings” from the drop-down list.
Step #2: Edit your HTML signature. You can add HTML code and URLs to your signature.
Finally, check the radio box to include the signature. Then, below the signature text area, tick the checkbox so that your signature will be displayed before quoted text in replies.
Benefits of Professional Gmail Address:
i). Lots of Storage Space: Of course, you already have a built-in mail server from your web host, but its features are probably limited and you could get banned for sending out large quantities of emails. Conversely, Gmail gives you about 15GB of free storage space.
With this, you can send and receive many attachments. When your 15GB storage space is exhausted, you can contact Gmail Support for more, at about $5/month.
ii). Effective Email Search: Are you looking for the last email your client sent you? Enter a few keywords and you can quickly find it, even if it was buried on page 201.
Gmail’s search technology is very powerful and will even suggest related keywords for you, just like Google search does.
iii). Solid Gmail Security: Gmail lets you enable two-factor authentication so that if and when someone tries to infiltrate your account, you’ll get a short code on your mobile phone. Gmail also utilizes HTTPS encryption to keep your mail secure.
If you’re ready to get your own professional email, follow the simple steps below:
Step #1: Go to Google Apps for Domains and click the green “Get Started” button.
Fill in the required information. When you’re done, click the blue “next” button below the form.
Step #2: Enter your domain name. You can use your own domain name, or register a new domain name.
If your domain name hasn’t gained traction yet and it might be difficult to remember, it’s probably wise to go ahead and spend $8 on a new one. However, the choice is yours.
Create your Google Apps account.
To set up your Google Apps for Work account, click the “START” button.
Add your team members, then click “Next.”
Verify your domain and email by copying the HTML code and adding it in the <head> section of your site.
Once you’ve verified your domain name, you’ll be able to sign into and use your account via the Gmail platform. Find more step-by-step Gmail tutorials here.
Manage a to-do list: Gmail is also a task manager that will help you increase your productivity.
Just go to your Gmail dashboard, and click the “Gmail” tab.
Next, select “Task” in the drop-down menu. Then click the white space to add your task.
Use Gmail when you’re offline: To make your blogger outreach even more powerful, enable Gmail’s offline function.
How to Make Blogger Outreach 3X More Effective
Blogger outreach is a smart way to earn media attention. One Burst Media survey shows that 65.5% of blog readers say their purchasing decisions are influenced by brand mentions in blog posts. That’s especially true for women.
Instead of settling for the meager traffic and links that come from most blogger outreach campaigns, you can generate three times more qualified leads and sales.
If you want to build trusted links, improve your search results, and increase traffic, you’ve got to be careful about which blogs your site is listed on.
To do this, first install the Mozbar SEO toolbar.
Next, go to Google and search for a popular topic or headline you’d like to build links and traffic from. You’ll see the DA and PA scores in the results, similar to the screenshot below. Any entry with a DA above 30 and PA above 25 is a good place to start.
Elements of blogger outreach: An efficient way to get editorial links is by reaching out to other bloggers with a piece of your content that will benefit their readers.
Editorial links simply means “earned” links. These links can boost your search rankings, because Google deems them valuable and relevant.
Basically, editorial links are the reason for all the SEO videos from Matt Cutts.
If your blog post is highly useful, your tips are easy to implement, and the data is accurate, that post will do well.
You may have to promote it, but eventually gaining links to that post will become easy.
One in-depth article that‘s generated over 600 editorial backlinks is Google’s 200 Ranking Factors by Brian Dean.
So what else should you look for in a potential site for your blogger outreach efforts? Zach Eberhart provides an answer:
To evaluate these criteria, you can use the following metrics:
Encourage word of mouth: When your customers and readers refer their friends and family to you, they’ll most likely stay loyal. There’s power and profit in word of mouth.
Remember that your long-term goal for blogger outreach includes gaining editorial links and inspiring others to share your work, recommend your products/services, and trust your brand image.
One simple way to encourage word of mouth marketing is to satisfy your customers. In other words, show your current customers, blog readers and target audience that you care about them.
Use social media: Although email is a critical part of blogger outreach, don’t neglect social media platforms.
According to News Creed, “Interesting content” is the core reason why people follow brands on social media. More than $8.3 billion is projected to be spent on social media in 2015, both for lead acquisition and brand development. See this chart:
Tools to make your blogger outreach more efficient: Tools can make you productive and efficient in your blogger outreach. According to HubSpot, marketing automation can help businesses increase their qualified leads by over 450%.
CRM software and social media tools are mostly used for customer acquisition by corporations and content marketers.
Some of the tools that will save time in your blogger outreach campaign are:
1). WiseStamp: This is one of the best email signature apps out there. It’s a free, simple tool that generates professional email signatures,and it integrates with Gmail. Earlier, I showed you how to add a signature; if you want to cut that time in half, use WiseStamp.
It’s easy to get your professional signature. Here’s how:
Step #1: Click on the green “GET IT NOW” button. You’ll be able to add your signature information. Upload an image (e.g., your own photo), add your website or blog URL, share your best moments – whatever you like.
When you’re done, click “Ok, I’m Done.”
Step #2: Sign up to WiseStamp then log in.
Step #3: Save your settings.
2). Todoist: This tool helps you manage your daily tasks. For example, if you plan to pitch your idea or blog post to ten bloggers, you can use this tool to keep track. You can start for free, or get the advanced features by going pro.
3). Rapportive: This is a free add-on for Gmail that’s owned by LinkedIn. Once installed, it shows you profiles of your contacts and even lets you know whether or not they’re online.
To install Rapportive, just follow these simple steps:
Step #1: Go to Rapportive and click on the orange button.
Step #2: Log in to your Gmail dashboard. Look at the top right sidebar to see the Rapportive widget.
4). Yesware: I love this email tracking tool. Once installed, Yesware tracks every email you send and tells you when it’s been opened. This information helps you follow up effectively.
How to install Yesware: Just click the “Install for Gmail” button.
Next, click the “Add” button to install Yesware for Chrome.
That’s all you have to do to track your emails.
5). Ninja Outreach: This software helps you find influencers, marketing experts, SEOs, and content marketers that are ready to promote your content.
Imagine how long it’d take to find the top 50 A-list bloggers in your niche. Why not use a simple tool that makes the work easier? The 14-day trial period is adequate for beginners.
Write Clickable Email Outreach Subject Lines
In the same way, nothing else matters if you can’t write magnetic email subject lines. Your email recipients won’t click a subject line that doesn’t pique their interest.
Magnetic subject lines are emotional, benefit driven, and personalized. Interestingly, Marketing Land found that personalized emails yield transaction rates that are up to six times higher than non-personalized ones.
In other words, your recipients want you to address them personally. Like all of us, they hate mass emails.
Several factors determine email open rates, but at a minimum you have to carefully define your target audience and send emails that appeal to them.
So how do you write clickable subject lines for your blogger outreach emails?
Use power words: We all respond to certain words more than others.
If you want your email subject lines to persuade the recipient to click it, use power words. They can:
- Make you a better writer
- Convert blog readers into customers and close the sales
- Punch up your prose and make it irresistible
Note: Don’t overdo it. Only use power words when necessary – specifically, when they’ll help deliver your email message and persuade your recipients to open and share.
You can also use power words in your email signature.
Modern advertisements use power words to captivate readers. Take a look at the ads below, courtesy of Ben Locker.
BufferApp suggests that if you want your content to be shared, consider using nine power words in your subject lines, bullet points, and subtitles.
Finding Linksplan to do blogger outreach. But it doesn’t have to overwhelm you. I use some simple strategies to find blogs that might link back to me.
Follow the steps below:
Step #1: Search for competitors in your industry by entering your primary keyword (e.g., conversion rate optimization) at SEMrush.
Step #2: Grab potential blogs by scrolling down the SEMrush results page:
Alternatively, search for the URL of a blog post that’s been widely shared on social sites.
Just type in your keyword (e.g., conversion rate optimization) and search for the most shared content. Like this:
Buzzsumo then displays the most shared posts related to that keyword over the past six months:
Strategy #2: Use Google search. Go to Google and type in “intitle:”copywriting” inurl:”links”. You’ll get a list of potential blogs that you can connect with.
These results are all potential platforms for your latest blog post to be listed. Here are some additional search strings to try:
- “keyword” + “useful links”
- “keyword” + inurl:resources
- “keyword” + “helpful resources”
- “keyword” + inurl:links
Email templates: Writing emails can be tricky, especially if you’re not sure what to say or if you’re new to blogger outreach. But there are several email templates online, that you can simply model.
However, before you try this approach, keep this in mind:
Make every piece of email beneficial to the recipient and their targeted audience. Don’t forget WIIFM.
Take a look at some email templates for email outreach below:
Another aspect of marketing is PR – or public relations. In today’s digital marketing, the public determines whose content gets seen and read.
You can reach out to a PR agency, influencer, or expert and give some strong reasons why your content deserves to be shared using the email template below. Feel free to tweak it and make it relevant:
Finally, guest blogging is another powerful marketing tool to grow your blog’s traffic and drive sales.
If you’re stuck and don’t know what kind of email to write an influencer or an authority blogger, you can use the one below as a model. Study it and craft a better one.
Note: The email templates above may not be perfectly crafted, but they’ve worked for me. Each time I reach out with one of these emails, I get 6-7% of the recipients to link to my blog posts.
With so many blogger outreach guides out there, I hope you’ll find this one useful and practicable.
More importantly, it shows you how and why you should set up a professional email account using Gmail for your blogger outreach efforts.
Bloggers are generally easier to connect with than other professionals. The reason is simple: every blogger wants to grow their community and build a trusted brand, so they’ll understand the motivation behind your emails.
Whether you decide to do blogger outreach for link building, or to increase your blog traffic, be consistent – but also be willing to learn along the way. Nothing is ever static online, and that goes for blogging and content marketing, too.
Systems change, trends evolve and new tools come along, but people will always seek useful and in-depth information that can solve their problem. Challenge yourself to be the one who fills the need.
What other features in Gmail can you use to communicate better and nurture relationships with other bloggers and customers?