Do you remember the early days of email, when everything was much simpler?
Back then, it was exciting to receive an email. Today, this isn’t typically the case. Despite the fact that email remains a top form of business communication, it’s easy to get weighed down by spam and a variety of other distractions.
With email marketing technology used by more than 80% of B2B and B2C companies, there’s no reason to believe that this type of communication is going away anytime soon. For this reason, it’s time to embrace your inbox.
Gmail has long been my favorite email service. There are many reasons for this, including the fact that marketing professionals can use the program as a means of growing their blog’s traffic.
But, you won’t get much out of Gmail, in its most basic form. Instead, if you want to turn it into a powerful marketing tool, then you need to consider the many plugins that are available.
In this post, I’m going to examine 10 Gmail plugins all that marketing professionals should consider implementing in the months to come. Let’s take a look at the list.
What does your email signature say about you?
While some marketing professionals take full advantage of this valuable real estate, others never think twice about what it can do for them (and their brand).
If you and I have ever communicated via email, you know that my signature is anything but normal:
With this, I’m able to provide others with a variety of information. In addition to contact details, I take the opportunity to share a link to my new book.
Since it can be difficult to create and manage a custom email signature on your own, it makes good sense to rely on the help of a tool, such as WiseStamp.
You can include a variety of information, such as contact details, social links, photos and much more. Pretty much anything that you want to share with your recipients can be added.
If you don’t understand the importance of this, here’s a statistic, shared by the WiseStamp team:
“Users who added their picture to their signature got 32% more replies to their emails.”
You may not be able to do this on your own, but when you use the WiseStamp plugin, the process is simple and straightforward.
Download this cheat sheet of 10 gmail plugins all marketing professionals should consider.
Pro tip: experiment with a variety of custom signatures, tracking which one generates the best response rate.
If you’re anything like me, you receive thousands of emails every month. For this reason, it’s not always easy to remain organized and ensure that I’m following up with others as planned.
And, that’s why I rely so heavily on FollowUp.cc. As the name suggests, it’s a Gmail plugin that helps you organize follow ups, to ensure that nothing slips through the cracks.
The way it works is simple. When you’re sending or replying to an email, the plugin gives you the option to set a follow-up date for the future. This way, you don’t have to rely on sticky notes, your calendar or, worse yet, your memory.
In addition to the basics, there’s another feature of this tool that’s worth noting. It provides the option to “snooze” low priority email, so that you can focus your time on those that are more important.
There are times when I need to respond to an email, but it’s not as urgent as others. When these situations roll around, I use the snooze feature. It keeps me organized, all the while knowing that I’ll eventually respond to the email.
Have you ever wondered if there is a way to schedule emails from your Gmail inbox, much the same as WordPress posts?
If you believe this could benefit your business, such as by sending marketing emails at a particular time, you’ll enjoy the many features of Boomerang.
The tagline of this tool is a reminder of what it has to offer:
“Schedule an email to be sent later. Easy email reminders.”
So, as you can see, this tool can do more than schedule email messages to be sent at a later date. It can also act as a reminder, once again helping with those instances when you don’t want to forget to follow-up with someone.
It’s only natural to be skeptical, in regards to how this Gmail plugin performs. Fortunately, Boomerang is anything but clunky. It’s both lightweight and easy to use. For example, you have the option of using the text box or calendar picker to schedule your message.
It only takes a few seconds to schedule your message. There’s no wasted time, just top notch results.
Do you ever wonder what happens to your email, after you hit send?
Rather than let these questions circle your mind, it’s time to use the Yesware Gmail plugin. With this, all you need to do is click the “Track” box before you hit send. From there, you know that every function the recipient takes will be tracked.
With the ability to track email open and reply rates, you can quickly gain a better understanding as to which types of subject lines and content perform best.
Pro tip: don’t forget to also track presentation page views and attachment opens, two things that may be important to the success of your email campaign.
There are a couple of other things you can do with Yesware:
- Create and save email templates for later use. This is important, as it allows you to use the highest performing message, once you discover what it is.
- Test several variations of your subject line.
With Yesware, you never again have to send emails and simply hope for the best. Instead, you can track the actions that each recipient takes, This will give you the insight that you need to make changes for the better.
What CRM does your company rely on to track everything from contact info to sales calls?
There is one thing that makes this solution unique: it’s designed specifically for use within Gmail. For those who spend a lot of time conducting business via their inbox, this is a plugin to consider.
There are several features that give Streak a leg up on the competition, with some of my favorites including:
- Collaboration tools, allowing you to easily share contacts, files and much more.
- No learning curve. If you know anything about other CRM programs, you realize that the learning curve can be steep. This isn’t the case with Streak.
- Flexible structure to match the needs of your business.
This screenshot, shared by the Streak team, shows just how powerful the plugin can be:
You can track leads and sales, you can edit contact info on the fly and you can set reminders – and that’s just the start.
Depending on how long you’ve been in the marketing space, you may remember when Rapportive was acquired by LinkedIn.
While many things have changed since then, it remains one of the top solutions for bringing social power to your inbox.
In its most basic form, Rapportive helps bring LinkedIn profiles to your Gmail account. Here’s an example:
For marketers, this information can be useful, in many ways. First off, it gives you an inside look at what your contacts are all about. You may find a nugget of information in a person’s profile, such as a past position, that allows you to make a better connection via email.
Second, it saves you the time of jumping back and forth between your inbox and LinkedIn. And as you know, time is money.
Rapportive only works when your contact is a LinkedIn user. Fortunately, most people have a profile, as LinkedIn is the number one professional networking platform in the world.
It may sound more like a football app and less like something for marketers, but it truly is one of the best Gmail plugins around.
If you’re seeking a way to learn more about your Gmail contacts, all without leaving your inbox, you have to experiment with the features of FullContact.
It can help in many ways, such as:
- Hover over a contact to view a full profile, including, but not limited to social links, contact information or a photo.
- Quick search function, to find the person you’re looking for.
- Edit contacts from your inbox.
There are contact managers and then there’s FullContact. It doesn’t matter if you want to view Twitter activity from your inbox, record notes or edit a contact, you can do so with ease.
Pro tip: FullContact is known for providing a high quality customer service experience. This is useful for those times when you have questions about how to use a particular feature.
Do you ever find yourself wishing that you had an assistant to help schedule all of those important meetings?
When scheduling a meeting, it’s easy to get bogged down with several emails. Even worse, you bounce ideas back and forth, never settling on a day and time that works for both parties.
Assistant.to helps to protect against this frustration and stress.
Once you have the free Gmail plugin installed, the process for setting a meeting is simple:
- Click the Assistant.to logo in your compose window.
- Create a title for your meeting and select a location and time. From there, click the “Insert Times Into Email” button.
- Send your email and wait for a response from the recipient.
The recipient can confirm, deny, or make changes to the proposed meeting.
Along with the ease of use and time savings, here are some other reasons to use Assistant.to:
- No double bookings, which can save you from a potentially embarrassing situation.
- It remembers your preferred availability and locations, for ease of scheduling in the future.
- Automatic time zone conversion, to avoid confusion.
Pro tip: Assistant.to integrates with a variety of other programs, including Cirrus, Hangouts, GoToMeeting, UberConference and Webex.
Some plugins on this list are more advanced than others. This is where ToutApp comes into play.
From sales email tracking to templates and analytics, you get a lot with this Gmail plugin. While it can be used by a single individual, it really shows its power when implemented by an entire sales and/or marketing team.
It shares features with other similar tools on this list, such as Yesware, but has been able to move to the top of the industry, thanks to its seamless integration and team approach.
The primary difference between ToutApp and other, similar tools is the way that it tracks email by person, as opposed to an individual email. This is a big deal for sales and marketing professionals, as it’s likely that you’re communicating with the same person, time and time again.
Thanks to this tracking functionality, you will soon learn what types of emails generate the best response from your contacts.
In addition to Gmail integration, you can team ToutApp with Salesforce, Outlook and Exchange.
Pro tip: take full advantage of ToutApp’s reports and insights. This is another area in which the plugin outdoes the competition, as it allows you to analyze all of your data, from emails to calls, to help drive the best results.
Wouldn’t it be great if you could do less, but still achieve more?
This may sound like a pipedream, but it’s the exact type of thing that ActiveInbox can help you do.
As your business grows, so will your email related headaches. It’s good to communicate via email, but it’s bad for this to take up too much of your time.
This plugin helps you to, “optimize your output to optimize your income” and that’s something that every marketer is interested in.
By bringing together email and task management, your Gmail inbox turns into a powerhouse of data that keeps you on track, at all times.
You can do a lot with this tool, such as browsing your inbox and adding a due date to each message. Furthermore, you can set a priority for each message, so that you spend your time efficiently.
Other features of ActiveInbox include:
- No more disappearing messages. As you know, the more messages that you send and receive, the greater chance there is that something will slip through the cracks. ActiveInbox helps protect against this, by giving you tools, in addition to the standard folders and gold stars.
- Email tracking. Don’t forget that this plugin can track emails until you receive a response, making sure that you never overlook an important note.
- Send later feature. You can compose an email now, but schedule it to be sent later. This is a feature that you may use more than you think.
With ActiveInbox, you have everything that you need at your disposal. You can focus all of your time on your inbox, as opposed to jumping around from one tool to the next.
Pro tip: take advantage of the free trial, to better learn what ActiveInbox has to offer. This will help you decide if paying for the service is a good idea.
Email has come a long way, since the first message was sent in 1971. One of the biggest milestones in the history of email was the release of Gmail, as an invitation-only solution in April 2004.
Upon becoming available to the general public in 2007, Gmail quickly grew to become one of the top email services in the world.
As a marketing professional, it’s important to realize that there’s more to Gmail than meets the eye. There are plugins that will change the ways that you do business.
Would you add any other plugins to this list? Share your favorites in the comment section below.